2.8.7 Special Visibility Settings

2.8.7 Special Visibility Settings

[Function Overview]

Specify institutions (Institutions/departments) or personnel with special visibility.

"Set special visibility for institution/department" means: Defining what special visibility permissions personnel under that unit will have (including what they can access and what is restricted). This essentially functions as a batch visibility configuration for personnel.

Important Note: Personnel visibility is not determined by a single special visibility configuration. It must consider the visibility settings of both the personnel and their department, as well as the inheritance of department visibility and institution isolation.

[Detailed Functions Note]

1. Personnel: Set specific visibility for a person.

   • Personnel Name: Automatically displays the main institution/department and primary position after selection from the directory picker.
   • Visible to: Can be left empty. But the visible range cannot be empty while it's "Hide". If left empty, then it means all personnel, institutions, departments, positions, and groups are visible.
   • "Whether to hide": Closed by default, but the visible range cannot be empty while "Hide" cannot be set as "No"
   • Hide from All Personnel and Departments (To hide from all and department): Meaning this personnel is not visible to any personnel or departments.
   • Visible to specific Personnel/Departments: Only designated personnel and departments can view this personnel.

2. Institution/Department: Set special visibility for an institution or department.

   • Institution/Department: Automatically displays the institution/department and organizational category when selected from the directory picker.
   • Visible Organizations/Personnel: Required, cannot left empty. Specify the visible organizations or personnel.
   • Data Visibility Permission: There are 3 options.
   • Self only: Can only view one's own data; Cannot view that of subordinates, peers, and others at the same level.
   • Same Level and Subordinates of the Organization: Can view data of current level and all subordinate levels.
   • Specified Organizations/Personnel: Designate visible and invisible data of organizations/personnel.
   • "Whether to hide": Closed by default, but the visible range cannot be left empty while "Hide" is set as "No"
   • Hide from All Personnel and Departments: All personnel and departments cannot view this institution/department.
   • Visible to specific Personnel/Departments: Only designated personnel and departments can view this institution/department.

3. Visibility Group: Set the visible range for multiple personnel

"Visibility Group" means that personnel may have individual visibility, or multiple personnel may share visibility of the same institution/department. This type is categorized into a group. When personnel have both individual visibility and belong to a visibility group, the visibility group's scope takes priority.

[Detailed Functions Note]

1. Create: Create visibility group record.

   • Name: Need to be manually input and unique; Required.
   • Personnel: Required, select from the directory picker pop-up.
   • Visible to: Required, select from directory picker pop-up

2. Edit

   • Name: Can be modified, but must be unique.
   • Personnel: Can be modified, select from directory picker pop-up
   • Visible Range: Can be modified, select from directory picker pop-up

3. Delete

   • A confirmation pop-up will appear; Deleted items will no longer be displayed in the list.